Privacy policy

1. Data protection at a glance

General information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data is all data with which you can be personally identified. Detailed information on the subject of data protection can be found in our data protection declaration listed under this text.

Data collection on this website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. Its contact details can be found in the imprint of this website.

How do we collect your data?

On the one hand, your data is collected by providing it to us. This may be, for example, data that you enter in a contact form.

Other data is collected automatically or after your consent when you visit the website by our IT systems. These are mainly technical data (e.g. internet browser, operating system or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyse your user behaviour.

What rights do you have with regard to your data?

You have the right at any time to receive information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. In addition, you have the right to request the restriction of the processing of your personal data in certain circumstances. You also have the right to lodge a complaint with the competent supervisory authority.

For this purpose and for further questions on the subject of data protection, you can contact us at any time at the address given in the imprint.

2. Hosting and Content Delivery Networks (CDN)

External hosting

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster's servers. This may include, but is not limited to, IP addresses, contact requests, meta and communication data, contract data, contact data, names, website accesses and other data generated via a website.

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 (1) (b) GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 (1) (f) GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and to comply with our instructions in relation to this data.

We use the following hoster:

1&1 IONOS SE
Elgendorfer Str. 57
56410 Montabaur

Conclusion of a contract for order processing

In order to ensure data protection-compliant processing, we have concluded a contract for order processing with our hoster.

3. General and mandatory information

Privacy

The operators of these sites take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this data protection declaration.

When you use this website, various personal data are collected. Personal data is data with which you can be personally identified. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may have security gaps. A complete protection of the data against access by third parties is not possible.

Information on the responsible body

The data controller on this website is:

FEMNET e.V.
Feminist Perspectives on Politics, Economy and Society
Kaiser-Friedrich-Str. 11
53113 Bonn

Telephone: +49 228 18038116
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

The controller is the natural or legal person who, alone or jointly with others, decides on the purposes and means of the processing of personal data (e.g. names, e-mail addresses, etc.).

Storage period

Insofar as no more specific storage period has been specified within this data protection declaration, your personal data will remain with us until the purpose for the data processing no longer applies. If you make a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, the deletion takes place after these reasons have ceased to exist.

Information on data transfer to the USA

Our website includes tools from companies based in the USA. If these tools are active, your personal data may be shared with the U.S. servers of the respective companies. We would like to point out that the USA is not a safe third country within the meaning of EU data protection law. U.S. companies are required to disclose personal data to security agencies without you as a data subject being able to take legal action against it. Therefore, it cannot be ruled out that US authorities (e.g. secret services) process, evaluate and permanently store your data on US servers for monitoring purposes. We have no influence on these processing activities.

Withdrawal of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke your consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ARTICLE 6(1) LIT. E OR F GDPR, YOU HAVE THE RIGHT AT ANY TIME TO DISCLAIMER THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS RESULTING FROM YOUR SPECIAL SITUATION; THIS SHALL ALSO APPLY TO A PROFILING PROVIDED FOR BY THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING HAS BEEN MADE, YOU ACCEPT THIS PRIVACY POLICY. IF YOU DISCLAIMER, WE WILL NOT MORE PROCESS YOUR PERSONAL DATA CONCERNED, BECAUSE WE MAY PROVIDE TARGETED PROTECTIVE REASONS FOR THE PROCESSING THAT EXPAND YOUR INTERESTS, RIGHTS AND FREEDOMS, OR THE PROCESSING USES THE APPLICATION, EXERCISE OR DEFENCE OF LEGAL REQUESTS (REQUEST REFERRED TO IN ART. 21 (1) GDPR).

YOUR PERSONAL DATA WILL BE PROCESSED TO PROCESS DIRECTLY, YOU HAVE THE RIGHT TO DISCLAIMER AT ANY TIME THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR THE PURPOSE OF THIS ADVERTISING; THIS IS ALSO APPLICABLE FOR PROFILING, WHETHER IT IS IN CONNECTION WITH SUCH DIRECT ADVERTISING. IF YOU DISCONTINUE, YOUR PERSONAL DATA WILL NOT BE USED FOR THE PURPOSE OF DIRECT APPLICATION (IN ACCORDANCE WITH ARTICLE 21 (2) GDPR).

Right to lodge a complaint with the competent supervisory authority

In the event of infringements of the GDPR, the data subjects have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their habitual residence, place of work or place of the alleged infringement. The right of appeal is without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in the performance of a contract handed over to you or a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done as far as it is technically feasible.

SSL or TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Information, deletion and correction

Within the scope of the applicable legal provisions, you have the right at any time to free information about your stored personal data, their origin and recipients and the purpose of the data processing and, if necessary, a right to correction or deletion of this data. For this purpose and for further questions on the subject of personal data, you can contact us at any time at the address given in the imprint.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time at the address given in the imprint. The right to restriction of processing exists in the following cases:

If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the examination, you have the right to request the restriction of the processing of your personal data.
If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
If we no longer need your personal data, but you need it to exercise, defend or assert legal claims, you have the right to request the restriction of the processing of your personal data instead of deletion.
If you have lodged an objection pursuant to Article 21(1) GDPR, a balance must be made between your interests and ours. As long as it is not yet clear whose interests prevail, you have the right to request the restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data may only be processed, with the exception of storage, with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or of a Member State.

Objection to advertising e-mails

The use of contact data published within the scope of the imprint obligation to send unsolicited advertising and information materials is hereby objected to. The operators of the pages expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam e-mails.

4. Data collection on this website

Cookies

Our websites use so-called "cookies". Cookies are small text files and do not cause any damage to your device. They are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your device until you delete them yourself or until your web browser automatically deletes them.

In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).

Cookies have different functions. Many cookies are technically necessary because certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behaviour or to display advertisements.

Cookies that are necessary to carry out the electronic communication process (necessary cookies) or to provide certain functions desired by you (functional cookies, e.g. for the shopping cart function) or to optimize the website (e.g. cookies for measuring the web audience) are stored on the basis of Article 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies has been requested, the storage of the relevant cookies takes place exclusively on the basis of this consent (Art. 6 (1) (a) GDPR); the consent is revocable at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general, and activate the automatic deletion of cookies when closing the browser. When disabling cookies, the functionality of this website may be limited.

Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you separately in the context of this data protection declaration and, if necessary, request your consent.

Cookie Consent with Usercentrics

This website uses the cookie consent technology of Usercentrics to obtain your consent to the storage of certain cookies on your terminal device or to the use of certain technologies and to document them in compliance with data protection regulations. The provider of this technology is Usercentrics GmbH, Rosental 4, 80331 Munich, Germany. https://usercentrics.com/de/ (‘Usercentrics’).

When you enter our website, the following personal data is transferred to Usercentrics:

Your consent(s) or the revocation of your consent(s)
Your IP address
Information about your browser
Information about your device
Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser in order to be able to assign the consents granted or their revocation to you. The data collected in this way will be stored until you ask us to delete it, delete the Usercentrics cookie itself or the purpose for the data storage no longer applies. Mandatory statutory retention obligations remain unaffected.

The use of Usercentrics is carried out in order to obtain the legally required consents for the use of certain technologies. The legal basis for this is point (c) of the first sentence of Article 6(1) GDPR.

Contract for order processing

We have concluded a contract for order processing with Usercentrics. This is a contract required by data protection law, which ensures that Usercentrics processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Time of server request
IP address

This data is not merged with other data sources.

This data is collected on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website – for this purpose, the server log files must be recorded.

Contact form

If you send us enquiries via the contact form, your information from the enquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent.

The processing of this data takes place on the basis of Art. 6 (1) (b) GDPR, provided that your request is related to the performance of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the enquiries addressed to us (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if this has been requested.

The data you enter in the contact form will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular retention periods – remain unaffected.

Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, your request including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.

The data you send us via contact requests will remain with us until you ask us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

Registration on this website

You can register on this website to use additional features on the site. We only use the data entered for this purpose for the purpose of using the respective offer or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will refuse registration.

For important changes, such as the scope of the offer or technically necessary changes, we use the e-mail address provided during registration to inform you in this way.

The data entered during registration is processed for the purpose of carrying out the user relationship established by the registration and, if necessary, for the initiation of further contracts (Art. 6 (1) (b) GDPR).

The data collected during registration will be stored by us as long as you are registered on this website and will then be deleted. Statutory retention periods remain unaffected.

5. Analysis tools and advertising

IONOS WebAnalytics

This website uses the analysis services of IONOS WebAnalytics (hereinafter: IONOS). The supplier is 1&1 IONOS SE, Elgendorfer Straße 57, D – 56410 Montabaur. Analyses with IONOS can include analysing visitor numbers and behaviour (e.g. number of page views, duration of a website visit, bounce rates), visitor sources (i.e. from which page the visitor comes), visitor locations and technical data (browser and operating system versions). For this purpose, IONOS stores in particular the following data:

Referrer (previously visited website)
requested website or file
Browser type and browser version
Operating system used
Type of device used
Time of access
IP address in anonymised form (used only to determine the location of access)

According to IONOS, data collection is completely anonymised so that it cannot be traced back to individual persons. Cookies are not stored by IONOS WebAnalytics.

The storage and analysis of the data is carried out on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in the statistical analysis of user behaviour in order to optimise both its website and its advertising. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 (1) (a) GDPR; the consent is revocable at any time.

Further information on data collection and processing by IONOS WebAnalytics can be found in IONOS' privacy policy at the following link:

https://www.ionos.de/terms-gtc/index.php?id=6

Order processing

We have concluded a contract with IONOS for order processing. This contract is intended to ensure the data protection-compliant handling of your personal data by IONOS.

6. Newsletters

Newsletter data

If you would like to receive the newsletter offered on the website, we need an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you agree to receive the newsletter. Further data is not collected or only collected on a voluntary basis. For the processing of the newsletters, we use newsletter service providers, which are described below.

Brevo (formerly Sendinblue)

This website uses Brevo to send newsletters. Provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Brevo is a service with which, among other things, the sending of newsletters can be organized and analyzed. The data you enter for the purpose of subscribing to the newsletter will be stored on Brevo's servers in Germany.

Data analysis by Brevo

With the help of Brevo, we are able to analyze our newsletter campaigns. For example, we can see whether a newsletter message has been opened and which links have been clicked on. In this way, we can determine, among other things, which links have been clicked on particularly often.

We can also see if certain predefined actions were performed after opening/clicking (conversion rate). For example, we can see whether you have made a purchase after clicking on the newsletter.

Brevo also allows us to subdivide newsletter recipients into different categories (‘clusters’). The newsletter recipients can be divided, for example, by age, gender or place of residence. In this way, the newsletters can be better adapted to the respective target groups.

If you do not want an analysis by Brevo, you must unsubscribe from the newsletter. For this purpose, we provide a corresponding link in each newsletter message.

Detailed information on Brevo's features can be found at the following link: https://www.brevo.com/de/.

Legal

The data processing takes place on the basis of your consent (Art. 6 (1) (a) GDPR). You can revoke this consent at any time. The legality of the data processing operations already carried out remains unaffected by the revocation.

Storage period

The data stored by you for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored by us for other purposes remain unaffected by this.

After you have been removed from the newsletter distribution list, your e-mail address may be stored by us or the newsletter service provider in a blacklist, if this is necessary to prevent future mailings. The data from the blacklist will only be used for this purpose and will not be merged with other data. This serves both your interest and our interest in compliance with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

For more information, please refer to Sendinblue's privacy policy at: https://de.sendinblue.com/datenschutz-uebersicht/.

Order processing

We have concluded a contract for order processing (AVV) for the use of the above-mentioned service. This is a contract required by data protection law, which ensures that it processes the personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

7. Plugins and Tools

YouTube with enhanced data protection

This website incorporates videos from YouTube. The operator of the pages is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

We use YouTube in advanced privacy mode. According to YouTube, this mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. For example, whether or not you watch a video, YouTube connects to the Google DoubleClick network.

As soon as you start a YouTube video on this website, a connection to YouTube's servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

Furthermore, YouTube can store various cookies on your device after starting a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can receive information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness and prevent fraud attempts.

If necessary, further data processing operations can be triggered after the start of a YouTube video, over which we have no influence.

The use of YouTube is in the interest of an appealing presentation of our online offers. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. If a corresponding consent has been requested, the processing takes place exclusively on the basis of Art. 6 (1) (a) GDPR; the consent is revocable at any time.

Further information about data protection at YouTube can be found in their data protection declaration at: https://policies.google.com/privacy?hl=de.

Google Web Fonts (local hosting)

This site uses so-called web fonts provided by Google for the uniform presentation of fonts. Google Fonts are installed locally. There is no connection to Google servers.

For more information about Google Web Fonts, see https://developers.google.com/fonts/faq and in Google's Privacy Policy: https://policies.google.com/privacy?hl=de.

OpenStreetMap

We use the map service of OpenStreetMap (OSM). Provider is the Open Street Map Foundation (OSMF), 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom.

If you visit a website on which OpenStreetMap is integrated, your IP address and other information about your behaviour on this website will be forwarded to the OSMF. OpenStreetMap may store cookies in your browser or use similar recognition technologies.

Your location can also be recorded if you have allowed this in your device settings, e.g. on your mobile phone. The provider of this site has no influence on this data transmission. Details can be found in the data protection declaration of OpenStreetMap under the following link: https://wiki.osmfoundation.org/wiki/Privacy_Policy.

The use of OpenStreetMap is in the interest of an appealing presentation of our online offers and an easy findability of the places indicated by us on the website. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Article 6(1)(a) GDPR; the consent is revocable at any time.

8. Publication distribution, donations and payment providers

Processing of data (customer and contract data)

We collect, process and use personal data only insofar as they are necessary for the establishment, content or change of the legal relationship (inventory data). This is done on the basis of Art. 6 (1) (b) GDPR, which allows the processing of data for the performance of a contract or pre-contractual measures. We collect, process and use personal data about the use of this website (usage data) only to the extent necessary to enable or bill the user for the use of the service.

The collected customer data will be deleted after completion of the order or termination of the business relationship. Statutory retention periods remain unaffected.

Data transmission at the time of conclusion of the contract for services and digital content

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned with the payment processing.

Further transmission of the data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without explicit consent, for example for advertising purposes.

The basis for data processing is Article 6(1)(b) GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.

Collection, processing and use of personal data for donations

In the case of a donation, we collect and use your personal data only to the extent necessary to fulfill and process your donation and, if necessary, to process your inquiries. The provision of the data is necessary for the processing of the donation process. Failure to do so means that your donation cannot be received. The processing is carried out on the basis of Art. 6 (1) lit. b GDPR and is necessary for processing the donation.

Your data will not be passed on to third parties without your express consent. Excluded from this are only our service partners, whom we need to process the donation or service providers whom we use in the context of order processing. In addition to the recipients named in the respective clauses of this data protection declaration, these are, for example, recipients of the following categories: Payment service provider, service provider for sending the donation receipt. In all cases, we strictly observe the legal requirements. The scope of data transmission is limited to a minimum. You have the option to revoke your consent to data processing at any time. A revocation does not affect the effectiveness of data processing operations in the past.

Data transmission at the conclusion of the contract for publication orders

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the companies entrusted with the delivery of the goods or the credit institution entrusted with the payment processing. Further transmission of the data does not take place or only if you have expressly consented to the transmission. Your data will not be passed on to third parties without explicit consent, for example for advertising purposes.

The basis for data processing is Article 6(1)(b) GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.

Data transfer at the time of conclusion of the contract for services and digital content

We only transfer personal data to third parties if this is necessary in the context of contract processing, for example to the credit institution commissioned with the payment processing.

The basis for data processing is Article 6(1)(b) GDPR, which permits the processing of data for the performance of a contract or pre-contractual measures.

Twingle

This website uses the donation form of twingle GmbH, Prinzenallee 74, 13357 Berlin. twingle GmbH provides the technical platform for the donation process for this donation form. The data entered by you during the donation (e.g. address, bank details, etc.) will only be stored by twingle on servers in Germany for the purpose of processing the donation.

We have concluded a contract with twingle for order data processing and fully implement the strict requirements of the EU General Data Protection Regulation and the German data protection authorities when using twingle's donation form.

Your data will be transmitted on the basis of Article 6(1)(a) GDPR (consent) and Article 6(1)(b) GDPR (processing for the performance of a contract). You have the option to revoke your consent to data processing at any time. A revocation does not affect the effectiveness of data processing operations in the past.

Use of Matomo

In the donation form of twingle, using the web analysis service software Matomo (www.matomo.org), a service of the provider InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand, ("Matomo"), collected and stored data on the basis of twingle's legitimate interest in the statistical analysis of user behaviour for optimisation purposes pursuant to Article 6(1)(f) GDPR. Pseudonymised usage profiles can be created and evaluated from this data for the same purpose. Cookies can be used for this purpose. Cookies are small text files that are stored locally in the cache of the website visitor's Internet browser. The cookies enable, among other things, the recognition of the Internet browser. The data collected using Matomo technology (including your pseudonymised IP address) is processed on twingle servers.

The information generated by the cookie in the pseudonymous user profile is not used to personally identify the visitor to this website and is not combined with personal data about the bearer of the pseudonym.

If you do not agree with the storage and evaluation of this data from your visit, then you can object to the storage and use below at any time by clicking on the mouse. In this case, an opt-out cookie is stored in your browser, which means that Matomo does not collect any session data. Please note that the complete deletion of your cookies means that the opt-out cookie will also be deleted and may have to be activated again by you.

9. Audio and video conferencing

Computing

Among other things, we use online conference tools to communicate with our customers. The specific tools we use are listed below. If you communicate with us via video or audio conference via the Internet, your personal data will be collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide/use to use the tools (email address and/or your telephone number). The conference tools also process the duration of the conference, the start and end (time) of participation in the conference, the number of participants and other ‘contextual information’ related to the communication process (metadata).

Furthermore, the provider of the tool processes all technical data necessary for the processing of online communication. This includes in particular IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker as well as the type of connection.

If content is exchanged, uploaded or otherwise provided within the tool, it is also stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/immediate messages, voice mails uploaded photos and videos, files, whiteboards and other information shared while using the Service.

Please note that we do not have full influence on the data processing operations of the tools used. Our options are largely based on the company policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the respective tools used, which we have listed under this text.

Purpose and legal bases

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 (1) sentence 1 lit. b GDPR). Furthermore, the use of the tools serves the general simplification and acceleration of communication with us or our company (legitimate interest within the meaning of Art. 6 (1) (f) GDPR). Insofar as consent has been requested, the use of the relevant tools takes place on the basis of this consent; the consent can be revoked at any time with effect for the future.

Storage period

The data collected directly by us via the video and conference tools will be deleted from our systems as soon as you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence on the storage period of your data, which is stored by the operators of the conference tools for their own purposes. For details, please contact the conference tool operators directly.

Conference tools used

We use the following conference tools:

Zoom

We use zoom. The provider of this service is Zoom Communications Inc., San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. Details on data processing can be found in the data protection declaration of Zoom: https://zoom.us/de-de/privacy.html.

Conclusion of a contract processing contract

We have concluded a contract processing agreement with the provider of Zoom and fully implement the strict requirements of the German data protection authorities when using Zoom.

10. Own services

Handling of applicant data

We offer you the opportunity to apply to us (e.g. by e-mail, post or via online application form). In the following, we will inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data will be in accordance with applicable data protection law and all other legal provisions and that your data will be treated as strictly confidential.

Scope and purpose of data collection

If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes in the context of job interviews, etc.), insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG-new under German law (initiation of an employment relationship), Article 6(1)(b) GDPR (general contract initiation) and - if you have given your consent - Article 6(1)(a) GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in the processing of your application.

If the application is successful, the data you submit will be stored in our data processing systems on the basis of § 26 BDSG-neu and Art. 6 (1) (b) GDPR for the purpose of carrying out the employment relationship.

Data retention period

If we cannot make you a job offer, you reject a job offer or withdraw your application, we reserve the right to store the data transmitted by you on the basis of our legitimate interests (Art. 6 (1) (f) GDPR) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The storage serves in particular the purpose of proof in the event of a legal dispute. If it can be seen that the data will be necessary after the end of the 6-month period (e.g. due to an impending or pending legal dispute), a deletion will only take place if the purpose for further storage no longer applies.

A longer retention period may also take place if you have given your consent (Art. 6 (1) (a) GDPR) or if legal retention obligations preclude deletion.

Admission to the applicant pool

If we do not make you a job offer, it may be possible to include you in our applicant pool. In case of admission, all documents and information from the application will be transferred to the applicant pool in order to contact you in case of suitable vacancies.

The admission to the applicant pool takes place exclusively on the basis of your express consent (Art. 6 (1) (a) GDPR). The submission of consent is voluntary and is not related to the ongoing application process. The data subject may revoke his consent at any time. In this case, the data from the applicant pool will be irrevocably deleted, unless there are legal reasons for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after the consent has been given.

11. Our social media presences

Data processing through social networks

We maintain publicly accessible profiles on social networks. The social networks we use in detail can be found below.

Social networks such as Facebook, Twitter, etc. can generally comprehensively analyse your user behaviour when you visit their website or a website with integrated social media content (e.g. like buttons or advertising banners). By visiting our social media presences, numerous data protection-relevant processing operations are triggered. Specifically:

If you are logged into your social media account and visit our social media presence, the operator of the social media portal can assign this visit to your user account. However, your personal data may also be collected if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies that are stored on your terminal device or by collecting your IP address.

With the help of the data collected in this way, the operators of the social media portals can create user profiles in which your preferences and interests are stored. In this way, interest-based advertising can be displayed to you both inside and outside the respective social media presence. If you have an account with the respective social network, interest-based advertising can be displayed on all devices on which you are logged in or were logged in.

Please also note that we cannot track all processing processes on the social media portals. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and data protection regulations of the respective social media portals.

Legal

Our social media presence is intended to ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Article 6(1)(f) GDPR. The analysis processes initiated by the social networks may be based on different legal bases to be specified by the social network operators (e.g. consent within the meaning of Article 6(1)(a) GDPR).

Controller and assertion of rights

If you visit one of our social media sites (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered during that visit. In principle, you can exercise your rights (information, correction, deletion, restriction of processing, data portability and complaint) both vis-à-vis us and vis-à-vis the operator of the respective social media portal (e.g. Facebook) to claim.

Please note that despite our joint responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are largely based on the company policy of the respective provider.

Storage period

The data collected directly by us via the social media presence will be deleted from our systems as soon as the purpose for their storage no longer applies, you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory provisions – in particular retention periods – remain unaffected.

We have no influence on the storage period of your data, which are stored by the operators of the social networks for their own purposes. For details, please contact the social network operators directly (e.g. in their privacy statement, see below).

Social networks in detail

Facebook

We have a profile on Facebook. The provider of this service is Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. According to Facebook, the collected data will also be transferred to the USA and other third countries.

We have entered into a joint processing agreement (Controller Addendum) with Facebook. This agreement defines the data processing operations for which we or Facebook is responsible when you visit our Facebook page. You can view this agreement at the following link: https://www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising settings independently in your user account. Click on the following link and log in: https://www.facebook.com/settings?tab=ads.

Details can be found in Facebook's privacy policy: https://www.facebook.com/about/privacy/.

X (formerly Twitter)

We use the short message service Twitter. Provider is Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland.

You can adjust your Twitter privacy settings independently in your user account. Click on the following link and log in: https://twitter.com/personalization.

For details, please refer to Twitter's privacy policy: https://twitter.com/de/privacy.

Instagram

We have a profile on Instagram. The provider is Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA. Details on how they handle your personal data can be found in Instagram's privacy policy: https://help.instagram.com/519522125107875.

We have a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. Details on how they handle your personal data can be found in LinkedIn's privacy policy: https://de.linkedin.com/legal/privacy-policy

YouTube

We have a profile on YouTube. Provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. For details on how they handle your personal data, please refer to YouTube's privacy policy: https://policies.google.com/privacy?hl=de.

12. Survey tool: LamaPoll

We use the online survey tool LamaPoll, which is a product of the

Lamano GmbH & Co. KG
Frankfurter Allee 69
10247 Berlin
E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Telephone: 030 120 88 512

is. The data processing by LamaPoll takes place exclusively in Germany: All servers are located in Germany and are subject to German data protection and security regulations. The data collected is secure: Both the operation of LamaPoll and the data centers have the independent TÜV certification according to DIN ISO 27001.

IP addresses may be stored in order to prevent inadmissible multiple votes.

These as well as the survey results will be deleted by us promptly after the end of the survey and after an evaluation.

Personal data is not collected by FEMNET.

LamaPoll sets the following cookies for survey participants:

3.1. Session cookie

Type of processing
When answering a survey, a session cookie is set for the participant.
Purpose of processing
The session cookie is used to recognize an ongoing participation and to provide a smooth process of the survey (correct questions, pages and answers given as well as assignment of the current participation).
Deletion of data
The deletion takes place when the browser is closed.

3.2. CSRF - Token

Type of processing
When answering a survey, a CSRF token is set for the participant.
Purpose of processing
To protect the participant's data from website - overarching request falsification (https://en.wikipedia.org/wiki/Cross-Site-Request-Forgery)
Deletion of data
The deletion takes place when the browser is closed.

3.3. ID Cookie (Optional)

In the event that FEMNET has activated the function ‘Prevent multiple participation by cookie checking?’, LamaPoll will set an additional cookie:
Type of processing
The ID cookie contains a unique ID, which is assigned in the questionnaire and the individual answer record.
Purpose of processing
We use this cookie to check multiple participation.
Deletion of data
The lifetime of these cookies is two years in order to prevent multiple participation in the long term.

Safety note:

We endeavour to store your personal data by taking all technical and organizational options in such a way that they are not accessible to third parties. When communicating by e-mail, we cannot guarantee complete data security, so we recommend that you send confidential information by post.

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